OpenSource AI Pro

OpenSourceAI

The EHR is audited. Everything else needs to be.

OpenSourceAI deploys a self-hosted operational data layer alongside your EHR — with automatic timestamped audit logging, role-based access controls, and data residency under your governance. HIPAA-pattern controls for the workflows your EHR doesn't cover.

Book a Workflow ReviewSee the 90-Day Plan

Problem

HIPAA's audit control standard applies to any system that maintains or transmits ePHI — not just the EHR.

The departmental coordination tracker. The research project management tool. The quality assurance workflow in a shared spreadsheet. The scheduling coordination board in a SaaS platform.

When OCR opens an investigation, investigators ask about all of these — not just the EHR. Most health systems can't produce a complete, timestamped, attributable audit trail for their non-EHR operational stack.

The gap isn't the clinical system. It's everything around it.

This is operational workflow tooling, not an AI model for PHI. Self-hosting is not a compliance guarantee — compliance is something your organization achieves through people, process, and controls. What it does is put the audit trail and access controls back in your hands.

Solution

OpenSourceAI deploys alongside your EHR — no replacement, no rip-and-replace.

Your non-EHR operational workflows run on a substrate you control, with:

  • Automatic timestamped audit logging on every row change — no manual logging, no reconstructing from vendor support tickets
  • Role-based access controls down to the field level — enforced by the system, not by spreadsheet permissions
  • Data residency under your governance — patient-adjacent operational data physically stays where your obligations require
  • Multi-department access with departmental isolation — research, QA, scheduling, and clinical ops can share infrastructure without sharing access
  • Deployment in weeks alongside existing systems — parallel migration, not full replacement

    • Use Cases

  • Departmental operational tracking: QA workflows, care coordination, scheduling, referral management
  • Research coordination: participant tracking, IRB-related workflows, study coordination across departments
  • Quality and compliance management: audit prep workflows, policy exception tracking, incident documentation
  • Clinical operations: non-EHR patient-adjacent data that lives in spreadsheets and SaaS tools today
  • Workforce coordination: credentialing workflows, onboarding, training compliance tracking

    • Proof

    A major European university hospital moved from manually synced compliance tracking to an automated, timestamped, self-hosted audit trail across departments — so when regulators ask for records, the logs are complete and continuous. Multi-department access controls enforced by the system, not by policy. (A major European university hospital; baserow.io/blog/charite-case-study)

    A fiduciary accounting firm built a compliant tracking layer in weeks, with no developer, while keeping existing systems running in parallel — demonstrating that the migration doesn't require a long implementation window. (A fiduciary accounting firm; baserow.io/blog/intuitu-partners-case-study)

    FAQ

  • Does this replace the EHR? No. OpenSourceAI handles the operational workflows that live outside the EHR — departmental coordination, research management, QA workflows, scheduling. It deploys alongside existing clinical systems.
  • Does it satisfy HIPAA? HIPAA compliance is an organizational achievement — not a product property. What OpenSourceAI provides is the architecture for reliable audit trail production, role-based access enforcement, and data residency control. Your compliance team and legal counsel confirm whether your specific deployment meets your obligations.
  • How fast can this deploy? Typically weeks for a first production workflow. The university hospital proof is a real example of a complex multi-department environment.
  • Who runs it? IT deploys the infrastructure; operational teams own their workflows day-to-day without developer dependency.
  • What about our Business Associate Agreements? BAAs with existing vendors stay in place. Self-hosting removes the data residency dependency for new workflows — it doesn't change your existing contractual relationships.

    • CTA

    If your non-EHR operational stack can't produce a complete audit trail for an OCR inquiry today, that's the gap to close — before the inquiry arrives.

    Book a workflow review and we'll map the highest-exposure workflows in your operational environment and show a realistic path to a self-hosted audit layer in your timeframe.

    Primary CTA: Book a Workflow Review

    Secondary CTA: See the 90-Day Plan

    SEO hook

    Target keyword: HIPAA compliant operations platform self-hosted

    Need implementation details?

    We can map this page’s workflow model directly to your environment and show a production rollout path.

    Book a Workflow Review